Free checklist

The 5-Step Halaxy Payout Reconciliation Checklist

For healthcare practices in Australia & New Zealand

1. 1

   ☐ Start with the payout batch, not the invoice

   Open the payout in Halaxy and note the batch date, total and the invoices inside it. Match that batch total to one bank deposit, not to individual invoices.

2. 2

   ☐ Find the merchant fees

   Card payments are often deposited after fees are taken out. Work out the difference between the batch total and the deposit, and record it as a merchant fees expense.

3. 3

   ☐ Separate Medicare, health fund and NDIS money

   These payers settle on their own timetable. Match each deposit to the payer it came from, and check for claims still waiting to be paid.

4. 4

   ☐ Check practitioner splits before money moves

   If contractor practitioners are paid out of the same takings, confirm what belongs to each practitioner based on money received, not money billed.

5. 5

   ☐ Review what's left over each month

   List anything unmatched (refunds, rejected claims, duplicate payments) and follow it up while it's still easy to fix.

Stuck on a step? Book a free 15-minute call with Rachel.